As a recruiter, your time management skills are tested every minute of the day. You probably feel like there aren’t enough hours in a day to get everything done. This is where time management apps come into play—to help you get work done smarter, not harder.

There are 4 basic skills that you need as a HR professional to get everything done. Keeping a to-do list, planning your tasks, prioritizing them, and, of course, staying focused. Bonus points if you’re able to manage your stress.

While there isn’t an app that can do all the work for you (yet!), there are several you can use to improve each of the above skills. So let’s see what they’re about.




Based on the Kanban system, Trello uses cards moved between columns. This is to keep track of all the components of a project. The app itself is quite simple. Still, it’s highly customizable to fit the needs of your project perfectly. It’s free to use, but there are some premium features that you would need to pay for, like third-party integrations.

The app is built for workflow management. Using Trello can improve your time management skills significantly. You can keep track of timetables, deadlines, and overall workflow for any specified period of time.





This is your usual calendar, with an upgrade. The app lets you schedule appointments and meetings—something that you have to do all the time. It can give you reminders of upcoming events so that you no longer have to remember everything on your own – which doesn’t always work out so well!

Calendly is one of the most user-friendly tools that track what’s happening and when it’s happening. With this app, you’ll never be surprised 10 minutes before an interview. You can personalize reminders according to how much time you need to prepare.




Having a hard time managing your inbox? This app integrates with your email account. You can drag and drop emails into multiple categories. By doing this you can easily prioritize your emails and plan for the day.

This browser extension can help you manage your time better. You’ll have a bird’s eye view of your email—so you’ll know which ones need immediate attention and which ones can wait.




This app is great if you would like to give awards to employees or any kind of “thank you” messages. It has a lot of templates you can use, edit, print, or send directly to the employee.

You can send thank you notes, ecards, or even certificates automatically–it’s all within the app.  iAppreciate also lets you track how often you’ve made appreciation gestures. This way you know when you should make more of an effort to acknowledge someone’s contribution.



This is one of the best apps out there for recruiting and performance monitoring. It enhances transparency and accountability in the candidate-recruiter relationship. With it, you can store necessary information about the performance of employees. This makes managing your recruiting process easier.

The app is multifunctional. It lets you store any kind of data and create talent profiles. You can manage data for compensation packages or conduct a recruiting process. PeopleFluent is useful for dealing with high-volume hiring or specialized headhunting.




Crystal Knows is a browser extension built for analyzing a candidate’s personality. You can use it in conjunction with their LinkedIn profile. It gives you data like their stress resistance level, personal preferences, or performance levels.

This browser extension can help you know how best to prepare for the interview with a candidate. You can better understand how their personality, personal preferences, and skillset might impact their overall job performance and if they’re the right candidate for your business or not.




This is for recruiters who need help with managing staffing agencies and corporations. With this app, you can organize resumes or put candidates into different categories. You can manage client’s demands, or the filing of contracts, all in one place.

Zoho Recruit can help save you a lot of time. You can use the app to post jobs, manage clients or contracts. You can even manage and evaluate candidate’s resumes or information—so that you can be selective in choosing candidates according to your client’s needs.



Time management is an issue for many HR professionals. There are so many things to manage and administer!  Luckily, there are apps that can help you with most of the tasks you need to do. Whether it’s project or employee management, showing appreciation, appointment scheduling, or really, just about anything else, there is an app for you.

What these apps have in common is that they make your workload more manageable. When you try to do everything alone, you put too much pressure on yourself. To increase the quality of your results, you’ll need to work smarter, not harder.


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